Project milestones:

6 Meses - 20 de abril
1) Alcance y audiencia definidas.
2) Lugar definido
3) Plataforma de sponsors definida
4) Precios de cursos y participacion en jornadas definidos
5) Presencia web lista (website básico con logo y branding).
6) Tema Cobro-Pago-Facturación resueltos.
7) Varios speakers confirmados.
8) 2 platinum sponsors 4 gold, confirmados y listos para pagar un adelanto.
9) Programa de sesiones 80% completo.
10) Cashflow sólido, que incluye todos los gastos tópicos que requiere un evento de estas características basado en checklist creada.
11) Plan de difusión



5 meses antes del evento: 20/05
Acuerdo con hoteles y etc con travelocity.
Registration online ready
Cobrar con credit card

3 meses antes 20/7
Imprenta/ barriers
folleteria
logistica (transporte/technología) salon
Paquete de speakers done, viajes
Catering

1 mes antes; definir personas shadows de cada key speaker y trainer.







We are currently in the process of creating the following teams:

Teams	Roles	Members
Conference team	Responsible to the sponsors for the organization and coordination of all other teams necessary to plan and administer the conference. Role is basically to be the Scrum of Scrums. The Conference team will hold meetings as necessary to ensure that satisfactory progress is being made and will report regularly to the sponsoring entity. The Conference team will have the final responsibility of budget & cash-flow preparation for the conference.	TBD
Program team	The Program team will determine the topic and arrange for the technical program of the conference. This team will contact all prospective trainers, speakers, and session organizers and will work with the Conference team in coordinating sessions with keynote sessions. The Program team is responsible for implementing all phases of the program, which include: Leadership in stimulating the program Solicitation, review and selection of conference presentations Organization of theme tracks Preparation of the Call for Papers or similar Logistics of all sessions Ensure appropriate hosting of foreign trainers and speakers. The Program team will request the Local Arrangements team to make arrangements for all necessary facilities for presentations at the sessions. The Program team will provide the necessary program information to the Publicity and Public Relations team for advance publicity purposes. This team works with the Registration team to provide the data on speakers and sessions that may be helpful to the registration process.	TBD
Finance team	The Finance team will be responsible for carrying out the financial policies that have been approved by the Conference team to ensure that the conference will operate within the approved budget. This team will also act as Treasurer. (Note: Under no circumstances should you have your bank information posted anywhere on the conference website. If you accept wire transfers have the attendee contact a committee member for instructions.) The Treasurer will be a member of and act for the Conference team by coordinating the budget estimates of the working committees, preparing a realistic and practical conference budget and submitting it to all team members for review and commenting.If there is a need for a local bank account, and/or a legal entity must be created, this team will submit alternatives to the Conference team for review and approval. The Treasurer will also be responsible for reviewing final performance against budget, drafting the post-conference financial reports, protecting the assets of the conference, and ensuring surplus money and physical assets are kept for future use (next year conference), or otherwise distributed to charity organizations in LatAm TBD.
Publicity and Public Relations team	The primary purpose of the Publicity and Public Relations team is to publicize the conference in a way that promotes optimum sponsorship & attendance according to conference goals. Steps to be taken for this purpose include: Contact potential sponsors, and negotiate agreements to be submitted to the Conference team for approval. Use of selected mailing lists that are available from available sources such as IEEE Conference Services, sponsor's partners and customers, etc. Promotion of the conference through appropriate publications and other news media. Advertising in suitable media. Placement of advertising material at other conferences.
Local Arrangements team	The primary purpose of the Local Arrangements team is to carry out the plans outlined by the Conference team and to assist the other working teams in handling specific responsibilities for meeting facilities, hotel reservations, local publicity, printing , hospitality, transportation, social activities. The Local Arrangements team will be responsible for proper fulfilling of the following services: Meeting facilities and liaison Signage and audio-visual arrangements Hotel reservations Hospitality and guest activities. Communications
Registration team	The Registration team must develop and implement plans for the conference registration (both advance and on-site) procedures and logistics. Since the registration procedures are one of the first, and most lasting, impressions of the conference, it is imperative that the registration process be efficient and friendly. Reviewing the registration system and procedures at prior conferences is a must for successful registration process. Coordination with all other members of the Conference team is required.